I’m on a mini-sabbatical but while I’m away, check out these tips from Productivity501.com on how to be more efficient at writing e-mails. Might shave a few minutes off your day…and who couldn’t use a few extra minutes?

E-mails can be a big drag, especially when you have thousands of them that you still have to read. Sometimes, someone else is clogging your inbox. Other times, we’re clueless about how to send a message that is concise AND has all the necessary info the reader needs. Those of you who like to write e-novels, this one’s for you.

Productivity501.com has a few tips on how to become better at writing e-mails. Here are two of them:

#2 Include necessary background information – I will often write a short email asking a question and then at the bottom add additional background or clarifying information.  For example, if I’m writing to someone who is new in their position, I may include a bit of background history explaining the current state of affairs.  By putting it after my signature, they can continue reading if they have questions, but it does not make my message overly long for people who are already familiar with everything that is going on.

#3 Anticipate questions - As you compose your email, keep asking yourself “what questions will this statement likely prompt from the reader?” Sometimes this may lead you to add another sentence that will clarify your meaning.  Sometimes it may prompt you to add an attachment of related information.  In some situations, it might even make sense to put a FAQ (frequently asked questions) at the end of your message.

See All Tips @ Productivity501.com