Product Review: Smead TUFF® Hanging & SuperTab® Folders

On October 31, 2010, in Paper, Product Reviews, by Deb Lee, Certified Professional Organizer®
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We don’t normally post on Sundays, but today we’ve decided to share a product review with you.

Today’s product review comes courtesy of Buttoned Up. I’ve reviewed* Smead and Esselte products for them in the past (check them out here and here). I’m always on the look out products that might make my life – and yours – a little easier.

This time, I’ve agreed to test out a couple more Smead products: TUFF® Hanging Folders with Easy Slide™ Tab and SuperTab® Folders. Though I’m focused on transitioning to a (mostly) paperless office, there are still a few pieces of paper that I must keep. That said, I didn’t pass up the chance to try these folders. If you’ve used any of them, be sure to leave a comment with what you liked and what you didn’t.

TUFF® Hanging Folders with Easy Slide™ Tab


TUFF® Hanging Folders with Easy Slide™ Tab

What I Like

  • Color. I really like the bold, vibrant colors, especially because you can assign a color to a particular file type. Smead seems to realize this because they use lots of color with their PileSmart® filing system, too.
  • Function. They meant it when they said their files were tough. They even feel tougher. I used them for regular, lightweight paper and for manuals – lots of them. These files stood up well to the pressure. The clear tabs are also stronger than the usual flimsy ones that come with hanging file folders, and are already bent partially so you can easily see the label. You can also attach the tab toProduct Review: Smead TUFF® Hanging & SuperTab® Folders the folder in one motion – easier than with typical tabs. They really secure well to the folder.
  • Green. The folders are made from 10% recycled content. I like that.


What Would Have Made it Perfect

  • Ease of Use. Though I really liked the slider tabs, they didn’t always slide as easily on the folder as I would have liked. On the other hand, if they move too easily, there’s a possibility that they may fall off.



SuperTab® Oversized-Tab Folders

SuperTab® Oversized-Tab Folders

What I Like

  • Coordinating Colors. The folder colors match up nicely with the Tuff® folders. You can also get them in manilla, pastel colors, and a heavyweight stock.
  • Function. I love, love the over-sized label area. You have enough space to write or type your label AND you can actually see it easily. If you can see it more easily, then you can find what you’re looking for more quickly. Nice feature.
  • Green. Yep, these are made from 10% recycled materials, too.


What Would Have Made it Perfect

  • Nothing! It’s great as it is! Isn’t it nice when a product actually lives up to it’s description?


*Disclosure: This is sponsored content which means that I was compensated by Buttoned Up  for doing this review. What was my prize? A $20 Target gift card. Remember, we don’t give positive reviews for anything we do not believe in, and we’re always honest in our appraisal.  Our content was not edited or directed in any way by Smead or Buttoned Up.


Fact Friday: Technology and Instant Gratification

On October 29, 2010, in Fact Friday, Technology, by Deb Lee, Certified Professional Organizer®
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“The downside to modern technology and its creation of ‘instant access’ is people’s expectation that you will, indeed, be accessible 24/7. Therefore, business is now conducted in an atmosphere where an immediate response to a communiqué is now anticipated–accompanied by our friends’ expectation for an immediate response to their text, as well.”


Read More:

Know When to Turn Off Technology: 3 Steps to Successfully Juggle Technology and Your Personal Time | WomenEntrepreneur.com | 9.15.10

 


How to Create a Clutter-Free Wedding Registry

On October 28, 2010, in Wedding Planning, by Deb Lee, Certified Professional Organizer®
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OTR friend and newlywed, Naomi Seldin, has great tips on how to simplify wedding planning. Today, she explains how to create a wedding registry free of clutter and stuff you’ll probably never use.

For someone who writes about how to live well with less, I’ve spent a lot of time recently thinking about wedding gifts. Gifts are optional, of course, and asking for them, even through a registry, will never feel totally right to me. But as a wedding guest, I love them because they take the guesswork out of gift-giving. When my sister got married a few years ago, I was glad she had one. I knew that I was getting her something she actually wanted and would use instead of making an educated guess and hoping for the best.

I got married about a month ago, and creating my own wedding registry was a learning experience. Here’s a list of the Do’s and Don’ts I came up while making mine:


Got space? Will you use it?

DO:

Evaluate your space and needs. Do you have enough cabinet or storage space to hold the china and silver you’ll use a few times a year at most? Do you even want them in the first place? I’m pretty practical; aside from seasonal stuff like Christmas decorations, I don’t want to own things I won’t use on a regular basis. So instead of registering for china, Mark and I registered for a set of well-made everyday dinnerware. Everything is white, so it’s neutral, and it’s more than nice enough to use on holidays and for dinner parties.

DON’T:

Register for things you’ll never (or rarely) use just because you’re supposed to. Maybe you will use twenty settings of formal dinnerware, a deep fryer, an ice cream maker and decorative bowls all the time. Maybe you won’t. But if you decide to use one of those checklists that comes in wedding planners and bridal magazines to create your wedding registry, make sure you’re checking off only the things that fit your lifestyle.


Sets vs Individual Pieces

DO:

Register for individual, high-quality items you’ll use regularly, and focus on quality, not quantity. Things don’t have to be sky-high expensive to be well-made, either; nothing on our registry cost more than $100. Some of my favorite wedding gifts, like a collapsible collander and set of Pyrex mixing bowls, were actually the least expensive things on our wish list.

DON’T:

Register for sets. Stores love selling cookware sets, and it isn’t hard to see why — they typically cost hundreds of dollars. But a lot of people won’t end up using all of those pots and pans. The most-used items in my kitchen are a 12-inch fry pan, omelette pan, stockpot and sauce pan. Mark and I registered for those individually instead of an expensive set.

I feel the same way about knife sets. I can survive without a tomato knife and boning knife, but I use my paring knife and chef’s knife almost every day.


Gift Options

DO:

Give your guests options. If you really don’t want to get stuff as gifts, you don’t have to. Let people know that all you want is for them to come to your wedding, create an alternative registry or encourage people to make charitable donations instead.

Two of my close friends made donations to the American Cancer Society instead of buying us something off the registry. The toll cancer has taken on my family, and the fact that two of my bridesmaids are cancer survivors, made those especially meaningful gifts.

Some of the best gifts we got were things people did to make our wedding possible. A friend who works for a printing company made our save-the-dates and invitations. My sister paid for half of my wedding dress. My boss delivered the wedding bouquets, and the flowers for the centerpieces, which she also offered to arrange. Those were fantastic, clutter-free gifts. Don’t ever guilt anyone into doing something for your wedding, but if they offer, jump on it.

DON’T:

Piss and moan when your great-aunt ignores all of your subtle hints and gets you a crystal punch bowl or angel figurines. You don’t have to like (or even keep) every gift you get, but every one of your guests deserves a gracious and sincere thank you.


Keep or Not Keep?

DO:

Follow the one-in, one-out rule after your wedding. A lot of our pre-wedding cookware and silverware was secondhand and/or well-used, and my flannel sheets were getting threadbare. We got some gifts that replaced those items, like a set of new flatware and sheet sets. So after our honeymoon, I donated still-usable duplicates to my favorite local charities and tossed a beyond-scratched frying pan.

DON’T:

Keep things you don’t like out of guilt … for the rest of your life. Unwanted wedding gifts seem to be a common source of clutter. Try to incorporate them into your life, but if you can’t, use the gift receipt to get something you actually want, or find someone else who can use them.


What you choose to do will depend on your values and lifestyle. So now that you know what my guidelines were, what do you agree or disagree with? What would you add to them, or change?


About the Author

Naomi Seldin is a features content editor at the Times Union of Albany, N.Y.  She writes about how to live well with less at Simpler Living.




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Monogamy and The Modern Gadget: 3 Ways to Improve Your Relationship With E-Mail

On October 27, 2010, in Technology, Time Management, by Deb Lee, Certified Professional Organizer®
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Are you running after your e-mail? Do you find yourself checking “just to see” if something important has come up? Think you might be missing something urgent, do you? I know, I know…you’re super important and other important people have important things to tell you. Know how I know? Because I’m super important, too. That’s been my dirty, little secret. My e-mail has been leading me around by my nose, like a love-sick puppy.

I’ve known for some time that e-mails are very distracting and can be a huge time suck for me. So, what did I do? I went out and got a duplicate batch of e-mails on my iPhone. And so the strangle hold tightened. I’ve been letting my e-mail take advantage of me. It sucks to be in a one-sided relationship where I have to do all the work. Deleting e-mails and reconciling mailboxes are not my idea of fun.

Well, now I’ve decided to do something about it (better late than never, right?). I’m three days in and loving it so far. I’m not all the way there yet, but I’m on the right track.

Here are a few things I’ve been doing to turn the tables on my e-mail and move into a position of power…or, at least, unhook the leash I’ve been on.

1.  Be Monogamous. This one is tough. I’ve been in a relationship with my iPhone and laptop…at the same time…for a long time. I love them both because of what they give me: Access. I want to be connected and I want to know what’s happening in real time. They both give that to me…in double doses…for three separate accounts! *sigh*

Why?? Why would I want to spend time reading e-mails on one device only to have to re-read or figure out what to with them on the other device? I don’t, but, like I said, this one is tough and old habits die hard. I know that to save time and a few brain cells, e-mails really should reside only on one device. This means that I have to find a way to break up with one of my beloved gadgets.

I haven’t been able to bring myself to do it…yet. I have to be monogamous. Which one should I choose?

2. Turn Off & Push Back. This is not as bad as you think. I haven’t been able to go cold turkey and stop getting mail on my phone (yet), so the next best thing was to turn off push notifications. Instead of getting messages automatically pushed to my phone, I’ve been getting them manually. This has been saving my battery and putting my e-mail in its place. The added bonus: I’m working for blocks of time without the constant interruptions from incoming mail.

This I can continue doing. But, I can do better. I must also disengage from two out of three accounts. Baby steps, yes?

If you’re an iPhone user and want to turn off push notifications, follow these simple steps:

  • Go to Settings | Mail, Contacts, Calendars
  • Scroll down to Fetch New Data | Push | Off
  • Scroll down and select Fetch Manually

  • 3.  Turn On & Enjoy. Ok, so this is exactly what you think it is. This is when I consciously dedicate time to checking and responding to e-mail, instead of constantly poking around my inbox(es). At first, I was salivating at the chance to see which important person sent me uber-important messages. Then, I remembered that the world didn’t end when I wasn’t checking for new e-mails. What a relief to be untethered!

    Here’s to healthy relationship with e-mail. Let me know how you’re doing…


    Quick Tip: Make Copies of Everything in Your Wallet

    On October 26, 2010, in Quick Tip, by Deb Lee, Certified Professional Organizer®
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    Quick! Without looking, what’s in your wallet? If you lost it, would you remember everything that you had in there? Losing your wallet or having it stolen is no picnic, but it won’t totally suck if you know which credit card companies to call.

    Quick!

    • Make a copy of EVERYTHING in your wallet, including the front and back of credit cards. While you’re at it, TAKE OUT your social security card and leave it at home.
    • Make another copy and give it to your spouse.
    • Why not go for a third copy and keep it in your safe. What safe, you say?

    Quick! Go get a safe! …and put your SS card in there, too.


    Micro Homes Around the World

    On October 25, 2010, in Small Spaces, by Deb Lee, Certified Professional Organizer®
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    Living simply is something many of us aspire to do. Less stuff usually means less clutter and less to deal with, including a smaller carbon footprint. Think that’s true for the house you live in? Could you live in a tiny house? I don’t mean 800 square feet. I mean less, like say 300 square feet? Would you even need to hire a maid service…ever??

    The folks in Japan seem to love micro homes and have created houses that are functional works of art. It turns out that they’re not the only ones who like creative, tiny houses. Here’s one of my favorites…

    The Rollit home is just that.  You  roll it to get to different areas of the home.  An added bonus:  you get a bit of exercise every day. Would you believe there’s a bed, shower, kitchen sink, and more in there? Location: Germany.


    Another teeny tiny home…

    The designers at Twelve Cubed create homes that have four areas: living, kitchen, bedroom, and bathroom. This cute cube comes equipped with a dishwasher and microwave.  Another feature: lots of natural light. Location: British Columbia.


    So, could you live in this 312 square foot home?

    Known as “The Little House” in Tornoto, this home was occupied for 26 years by contractor, Arthur Weeden. The area the home was built on was originally intended to be a lane for cars. Click here to read more about this home’s history.

     

    To see more tiny homes, check out 10 of the smallest homes in the world at Mother Nature Network.


    Fact Friday: Germans Are More Productive Than Americans

    On October 22, 2010, in Fact Friday, by Deb Lee, Certified Professional Organizer®
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    “Europeans have always seemed to have taken a different route when it comes to the work/life balance. Germans on average work around 1,436 hours per year, versus the 1,804 hours Americans work. With those numbers it would be easy to conclude that Americans do more, that they would be more productive in the workforce.

    …but we don’t. Studies show that Germans get roughly the same amount of stuff done in fewer hours each week, and with more vacation time.”

    Read More:

    Why Germans Have Longer Vacation Times and More Productivity | Wisebread.com | 9.30.10


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    The OTR Rock Star Article Round Up [Business Edition]

    On October 21, 2010, in Article Round Up, Business, Guest Posts, by Deb Lee, Certified Professional Organizer®
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    Normally, our Thursday article is reserved for one  guest blogger, but today we’re mixing things up a bit.  We’ve decided to share posts  from a few of our Rock Star guest authors, and have gathered  them below for you.  Check them out and let us know what you think.


    Business Travel:  Skip the Stress | Mike Neumann. Travel a lot? Check out Mike’s tips on how to keep the stress away and stay organized (part one). Also, check out part two (essential packing list) and three (the return home).

    Connect With Mike: Twitter



    Small Business Owners: Organize Your Public Relations Efforts | Nicole Nolte. Is your PR plan in a cluster? Nicole outlines free resources every biz owner should look into (part one) and also shares seven steps to organize your PR efforts (part two).

    Connect With Nicole: Twitter



    Advice From the Social Media Swami: How to be the Master of Your Time | Shashi Bellamkonda. Shashi B. knows what it’s like to be busy! He’s got his regular gig as a Social Media Director, has a heavy travel schedule, is a well sought after speaker and event organizer, AND has three personal blogs? He’s also a husband and a dad. Check out the three things he does to master his time.

    Connect with Shashi: Blog | Twitter | LinkedIn | Facebook



    Remember with Task.fm

    On October 20, 2010, in Technology, by Deb Lee, Certified Professional Organizer®
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    Got lots to do and little space left in your memory banks? Write it all down, put in your smartphone, tie a string around your finger, or sign up for a Task.fm account. Task.fm will send you e-mail, voice,  text, or Twitter reminders. You can even create reminders for other people…just be sure those people are on your contact list.

    Task.fm also boasts that it uses natural language recognition. So, no more worrying about figuring out dates. Task.fm says it’s pretty smart and can do that without you. Simply enter: “Lunch with Queen Elizabeth and Brad Pitt next Thursday at noon,” and the app will automatically find the correct date and time. Pretty neat, huh? Maybe not as neat as having lunch with Liz and Brad, but it’ll do. Besides, you’ll probably get better at managing what you spend your time doing.

    I’m about to give Task.fm a try. Why don’t you give it a shot, too? Be sure to come back and report how it worked for you.




    Quick Tip: 3 Things You Can do With Your Half-Done Projects

    On October 19, 2010, in Hobbies, by Deb Lee, Certified Professional Organizer®
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    When I was a kid, I would plead with my mum to get me new latchhook kits. I would spend hours making rugs I thought I would frame and mount on my bedroom wall. I finished a few but none of them made it to the wall.

    Then, I moved on to crocheting because that’s what my mum was into. I tried to make cute doilies (emphasis on tried). After a while, I had half-doilies stuffed in bags at the bottom of my closet with my latch hook rugs. Even though I didn’t really want to finish them, I didn’t want to part with them either.

    Did I mention that I also had a thing for puzzles? …and drawing?  I had every type of marker and pencil ever made back then. I’d need a whole week to describe the various types of paper I had to make spectacular crafts. I was a bit better about my half-drawn art.  I didn’t shove them in a bag…they just went in a folder, never to be seen again. In the end, they all still spelled C-L-U-T-T-E-R.

    Now that I’m older, I would do things a little differently. Though I would probably still have a few works in progress, I might…

    1.  Finish them with a friend. Wouldn’t it be great to see what you could end up with when you work with a friend? …maybe someone you’ve been meaning to catch up with? It might take a couple of meetings to finish up the project, and once you’re finished, give it to your friend as a memento of your time together.

    2.  Donate them to a senior center. Let someone else finish your project. Some senior centers welcome these kinds of donations because it’s another activity seniors might enjoy. It’s kinda like passing the baton.

    3.  Make something new…or just let them go. Turn your old thing into some new thing (like turning an old tire into rubber mulch), but if it’s going to collect a few more dust bunnies, it just might be time to let it go.

    Are you still holding on to half-finished projects?


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